Staff safety and crime prevention
We have a range of security measures in place on campus to protect against threats of criminality, disorderly behaviour and serious incidents.
Everyone has a vital role to play in helping to keep yourself, your colleagues and our campuses safe.
Things you can do
- take care not to leave valuables unattended, even if you are just away from your desk for a short time
- make sure your office/building is locked when unoccupied
- tell a security officer if you see anything suspicious by calling our control room on ext 3300/3333
- use the SafeZone App to notify Security of any immediate concerns
- look out for unauthorised access to buildings
- challenge ("Can I help you?") and check IDs
- it should be considered good practice to always visibly wear your University ID.
How to spot and report suspicious behaviour
We all have a part to play to identify suspicious behaviour and to deter and detect criminality and suspicious behaviour.
You can help keep your colleagues safe by keeping an eye out for:
- someone unfamiliar loitering around or near restricted areas
- people taking photographs of staff or security features of the building
- someone asking questions about security measures in place
- someone taking an interest in staff/vehicle movements
- inappropriate approaches to any staff member
- packages/bags being left unattended
- suspicious vehicle activity in close proximity to your site
- anything you feel isn't right.
Lone working at Kent
We understand that, in some situations, staff may prefer or opt for working alone or out-of-hours.
Walking taxi service
The Walking Taxi service was first launched in 2000 and is here to help you feel safe and get home safely. Although it is a very safe environment, it is recognised that some people feel reassured by having company when walking on campus, particularly during the hours of darkness.
SafeZone at Kent
Kent has launched a free app service to help give round-the-clock safety reassurance to our staff and students. SafeZone is a simple-to-use application that’s free to download.
It is designed to help you summon first-aid, security or safety assistance via your mobile phone.
Campus Security are the main providers of security within the University estate. They are responsible for the:
- security of students, staff, visitors, buildings and other University assets
- provision of first responder first aid
- operating the 24/7 control room and CCTV system
- building access/Key control
- lost & found property
- liaison with emergency services
- patrolling of the estate
- emergency procedures (alarm response etc.)
- special events security.
Health and safety induction
On the first day of employment, new staff members must receive information about emergency procedures, namely:
- the sound of the building’s fire alarm
- action to take on hearing the alarm or discovering a fire
- what to do if they have an accident.
There is certain basic health and safety information which all staff, irrespective of their grade or employment status, must receive.
A checklist has been created to help colleagues who are carrying out the induction process.
Guidance and advice can be sought from the Safety, Health and Environment Unit.
Overseas travel health information
Kent's Occupational Health Service and Medical Centre can help you
plan for your trip.
Travel risk assessment
As well as carrying out a Health risk assessment, all overseas travel, work and study undertaken on behalf of or organised by Kent must have a travel risk assessment.
Health risk assessment
If you are travelling outside the UK in connection with work, you need to take precautions to prevent or deal with health problems. Kent's Occupational Health Service can help you with this.
You should also ensure that you register your trip with the Kent's Insurance Office.
If you need to take medicines for any reason, you may need health clearance for your trip so please ensure you follow the 'Overseas Travel Health Assessment'.
For more travel advice and information, email or phone our Travel Health Adviser on ext 3563.
Kent is obliged to carry out risk assessments of your workplace to ensure adequate measures are put in place to either reduce risks to an acceptable level or eliminate them entirely.
Pregnancy and new mothers
When you tell Human Resources that you are pregnant, you will be given an Expectant Mothers Risk assessment form. This should be completed through discussion between you and your supervisor/manager.
The purpose of the assessment is twofold:
- so that we as an organisation, can ensure that our employees are not exposed to risks which could affect their health and safety or that of their child and
- so that we can meet our legal obligations as an employer.
On return to work after the birth of your baby, a further New Mothers Risk Assessment needs to be carried out.
Occupational Health has a portable mini fridge that can be loaned to new mothers who wish to store expressed breast milk while at work.
Fire safety and emergency procedures
Fire safety should be taken seriously by all members of staff. We expect all staff to play their part in preventing fire, maintaining fire safety features and knowing how to respond to an emergency.
When the alarm is raised, staff should:
- exit the premises via the nearest fire exit
- gather at the designated assembly point(s) for that building
- seek the nearest Fire Marshall if you require assistance.
Run, hide, tell
Recent world events have led to requests from some staff and students for advice on how to act in the unlikely event of a terror or firearms incident on campus.
The 'Stay Safe' principles (Run, Hide, Tell) set out by the UK Government provide some actions to consider in a terrorist or firearms incident, and the type of information that police officers may need in the event of an attack.
- Run – find the best protection available, out of sight does not mean out of danger.
- Hide – see if you can locate the attackers, what type of weapon is being used, the direction the attacker(s) are travelling. Limit access and secure your environment. Lock the doors and remain as quiet as possible.
- Tell – contact the police via 999 or Campus Security via ext 3333; give them all the information you have.
We offer a number of training courses covering aspects of safety at work, including:
- display screen assessment
- First Aid
- fire safety and marshalling
- Personal Emergency Evacuation Plans
- risk management
- workplace health and safety.
Concerns and complaints
In any organisation, staff may have concerns about their work, working relationships or the work environment.