Leaving Kent

While we’re sorry to say goodbye to any member of staff, there are important things to consider before you leave Kent.

Giving notice

Professional and Support staff

You may resign from your appointment by giving notice in writing to your line manager/head of school, with a copy to Human Resources.

The amount of notice you will have to give depends on your role within the University – and, following probation, can vary from one to six calendar months.

As a rough guide for professional services and support staff:

  • Grade 1 to 6: One calendar month
  • Grade 7 and above: Three calendar months

Before the end of your notice period, you must return all property belonging to Kent – or the replacement cost of any unreturned property could be deducted from your final salary payment.

Find out more about Conditions of Service

Leaving checklist

  • Give notice of your intention to leave – remember to check how much notice you have to give first
  • Check whether you have any property that belongs to Kent, such as a phone, laptop or library book, and ensure you return it before you leave
  • If you have hired a bike through the Canterbury Cycle Hire Scheme, remember to return it to the Transport team
  • If you have obtained a bicycle through the Staff Cycle to Work Scheme, you should check your policy and contact the scheme operators to confirm any outstanding payments
  • Your parking permit, deducted monthly from your salary, will automatically end when you leave
  • Return your KentOne Card to your manager before leaving. If you have credit on your Kent One Card, you can email for a refund
  • Your IT account will close when you leave the University and you will no longer be able to access University files or resources
  • Forward your emails to your Kentforlife account
  • If you have an account that’s managed by other departments (for example, the Student Data System), ask them to close your account on your leaving date.
Find out more about closing your IT account

Don’t forget you can still make use of Kent facilities after you have left. 

You can apply for a visitor card for regular use of the Templeman Library, or for borrower membership.


Redeployment may arise due to redundancies, organisational change and the non-renewal of fixed term contracts, as well as individual circumstances.

Find out more about redeployment


Kent is committed to ensuring continuous employment for as many of our staff as reasonably practicable. However, sometimes organisational needs mean that changes involving redundancy may be necessary.

Our redundancy process is covered by Statute 7, which sets out how we deal with key employment matters. Ordinance 41 of that Statute sets out our redundancy process, whether you are a manager or affected member of staff.

Find out more about our redundancy processes


For retirement, there is no set age. Normally, individual staff agree a date with the University.

There may be some cases, however, where it is beneficial for both individual staff and the University for a member of staff to retire earlier for a modest severance payment. 

When you have agreed your retirement date, the normal notice period will apply.

If you belong to USS/SAUL pension schemes, you should contact the Pensions Office at least three months before your planned retirement date.

The ‘Retirement: Staff Guide’ contains helpful information if you are considering retiring. We also offer a pre-retirement workshop to all staff approaching retirement.

On retirement, there’s no need to lose contact. Our Former Staff Association has over 230 members in the UK and overseas. Members receive regular email updates about events and activities, including an annual Christmas party and a copy of KENT magazine twice a year.     

Key contacts