Business travel

What you need to consider before planning a work trip in the UK or overseas.

Before planning and booking work trips, check our travel booking guidelines, including our Travel Booking Procedures.

Travel in the UK

Campus Shuttle - Canterbury and Medway

For travel on University business, staff are encouraged to use this service between Canterbury and Medway campuses.

Find out more about the Campus Shuttle service

Booking coach travel

We have guidelines for booking coach travel while on Kent business.

Public transport

Staff are encouraged to use reduced fares wherever practical. 

Bookings should be made via your school or department’s preferred travel booking provider (eg Click Travel is used by many schools/departments).     

Private transport

Staff who wish to use their own transport – private car, van, motorcycle or bicycle – on Kent business must have permission from their school/department line manager and ensure their vehicle insurance policy includes business use.

Check our Driving at Work guidelines

Hiring a car

A self-drive car may be appropriate for longer business journeys. 

Check with your school/department administrator and/or email the Kent's Procurement team to find out about our preferred University suppliers.     

Email the Procurement team now


Taxis should only be used where there is no public transport alternative, for travel late at night or to meet connection times.

Overseas travel

If you’re travelling outside the UK for work, you will need to ensure you’re covered for any potential health issues.

Before planning/booking your trip, you should read our Travelling and Working Overseas guidelines.

You should also contact our Occupational Health team for up-to-date travel advice.

Health risk assessment

You may need health clearance for your trip so ensure you follow our Overseas Travel Health Assessment.  

Visit the 'Safety at Work' section

Travel risk assessment

All overseas travel, work and study undertaken on behalf of or organised by Kent must be risk assessed.

You will not be covered by University insurance if you travel without completing a risk assessment beforehand.

You will also need to confirm that you have a risk assessment in place before you can book flights through Key Travel.

Find out more about travel risk assessment

Travel insurance

Kent's Travel and Personal Accident Insurance provides worldwide protection for all staff who travel on Kent business or course-related activities such as research, work experience and fieldwork. 

Cover extends to travel within the UK, but only when journeys require an overnight hotel stay, or travel is by scheduled air flight.

A travel notification form should be completed for every journey.


Our Travel and Personal Accident Insurance is arranged through Chubb Insurance. 

In the event of illness or injury while travelling overseas, you can email or phone Chubb Assistance Helpline: 


Check how much you can claim for work-related travel in our Employee Personal Expenditure Policy.

Visit the 'Finance and Legal' section

Parking on campus

Parking spaces are available for use across our Canterbury and Medway campuses.

Visit the 'Getting Around' section